Category Archives: Meeting Summary

Meeting Summary 2nd March 2016



Eighty percent of life is showing up.  Woody Allen

or: Eighty percent of success is showing up.  


The meeting room, was full with 16 members and 5 guests.  All our guest are special, but this time we had an extra special visitor – Charlotte, an experienced Toastmaster from the Wiesbaden club, who gave a workshop on Evaluation Skills.  More about that later.    



There were two prepared speeches.  One from the ten project basic manual: project 8, practice using visual aids, by Iris.  And one from an advanced speech manual: Interpersonal Communication, project 1: conversing with ease.  This was given by our most recent CC, Bertalan.  


Every speech can get better through constructive feedback.  Extensive and valuable feedback was presented by Oliver and Geoffrey.  


Impromptu speaking is a necessary skill in business and in social situations.  Olaf invited 5 members to speak for two minutes on a subject of his choice.  


The subjects ranged from an Oscar Speech being elected President of the United States.  Three members and two guests took this chance to speak – practice leads to perfection.  They were David, Birgit, Geoffrey, Anna, and Lisa.


Our special guest workshop was given by Charlotte.  OLYMPUS DIGITAL CAMERA

She outlined the structure of an evaluation contest, and gave a series of tips for how a person can prepare for a contest.  This is timely, as our next meeting, on 16th March, will include our club Evaluation competition.



Every meeting is a test ground to practice and improve.  Our General Evaluator, Ben, made the following suggestions.

Acquire a portable flip chart

Acquire a power cable extension so that the projector can be used at the front of the room.  

At the theatre, figures in black clothing move props and scenery around between acts.  The audience expects this necessary rearranging.  It clears the stage for the upcoming scene.  After a TM speech, left over props distract the audience and the next speaker.  The TME should stop the meeting, supervise clean up, then restart the event.  

Evaluations: both our evaluators went over the usual 3 minutes 30 seconds timeframe.  Here is a strategy for a concise evaluation: one minute, all the positive comments you have.  Two minutes, all the constructive points you have to suggest.  (Realistically, you can only cover 3 items in two minutes.)  30 seconds buffer time.  There you have it: 3 minutes 30 seconds, a strategy for a concise, powerful evaluation.  

TME – delegate simple tasks, such as greeting guests, so you can focus your mind on executing the upcoming programme.


Club News

  • Club contest (International Speech; Evaluation) 16 March
  • Extra club meeting: 30 March
  • Area contests english 6 April
  • Area contests german 14 April
  • Division contest (Karlsruhe) 23 april
  • District Conference (Timisoara, Roumania) 13-15 May 


To compete in the Spring or Fall TM contests, you need to be a paid up member.  Additionally, for the International Speech contest, you need to have completed 6 speeches.

Send a message to Club contest organiser Barbara, or VP Education Ben, to take a judges, timer, counter roll, or to be a contestant.

Guests are always welcome. Send us a message, or just turn up.  See you next time.

Meeting summariser, Ben.  


Meeting Summary 2nd September 2015




“A great many people think they are thinking when they are merely rearranging their prejudices.” – William James


At our first meeting after the 4 outdoor meetings of the summer, we had a respectable 11 members and 4 guests.  Membership has held steady over the relaxed summer season, which is a good sign for the continued strength of the club.


In a slightly shorter meeting of 90 minutes, there were two speeches: Petros gave yet another mesmerising and spell-binding account of a subject that dominates his professional and private life – physics.  This time, the subject was time.  Mirja gave a timely educational session on impromptu speaking, or Table Topics.  The subject was so well chosen because our next meeting kicks off the competition season (Humorous speech & Impromptu speaking competitions).

Table Topics impromptu speaking – our guests Phani, & Tobias and members Martin & Eleonore spoke for 2 minutes on a topic provided by the TT moderator, Bertalan.

Evaluation leads to improvement.  Our speech and meeting evaluators today were Martin, Cezar, and Ben.


The meeting was run by Andrei, our TME (Toastmaster of the Evening).  He demo’d mastery as MC – Master of Ceremonies.  As each experience is an opportunity to improve for the next time, he showed us how to deal with issues that arose seamlessly and with panache.

As with all of our activities, we aim to improve.  The following points were observed to help us do so next time round.

The TME owns the meeting, and its success is due to her/him.  As such, make sure to direct the Sergeant at Arms to accomplish all tasks – feedback slips need to be put out, a box to collect feedback prepared, the Toastmasters sign goes on the venue door, and even fill the seating from the back, so the speaker has space for her ‘stage’.


Fall Competition Season (Humorous speech & Table topics).  

Club contest: 16 September, Frankfurt Saalbau Gallus
Area (Frankfurt) contest: 27 September
Division (SW Germany) contest: 10 October, Heidelberg

This is a special event, as Heidelberg Toastmasters Club will be celebrating its 55th anniversary.  Sign up here

District 95 European conference, Prague.


Please join our club Facebook site.  Bertalan is the administrator, and can give you more information if you wish to contact him by email via Facebook or via our Easy Speak site.


Request a speech via Easy Speak.  Your VP Education, Ben, will respond. Plan 2 to 3 months in advance.

Next meetings

16th September, 7th and 21st October.